External Event Request Form

Thank you for your interest in choosing the University of Richmond for your event. Please submit the form below to request information about hosting your conference or event. This form is for use by external individuals and organizations only. On-campus entities should use the EMS Web App..

Contact Information

Organization Name *

Organization Address *

Organization Phone *

Organization Website *

Contact Person (Full Name) *

Contact Person Phone *

Contact Person Email *

Contract Signer Information (Full Name, Phone, Email) *
This is the person who will be sent the contract for final signing.

Is your organization a registered 501c3 nonprofit? *

Yes No

Event Dates & Times

Please provide as much information as possible to assist our staff in following up with you.

Event Name *

Event Start Date *

Event End Date *
For multi-day events, please select the last day of your event request. If this is a one-day event, please select the same day.

Event Time(s) *

Estimated Number of Attendees *

Will there be minors in attendence? *

Yes No

What is the estimated number of minors in attendance?
If no minors are indicated, you may skip this field.

Event Spaces, Housing, Catering and Dining

What campus space(s) are you interested in using? *

Jepson Alumni Center | Conference Center Outdoor Recreation Fields and Attached Facilities Other Venue Location(s)

Please describe your catering needs for your event. If none, please indicate such. *
University of Richmond Catering has first right of refusal for catering needs.

Will your event require on campus dining? *
This option includes opportunities for meals in our campus dining hall.

Yes No

If your event will require on-campus housing, please describe your needs. If no campus housing is needed, please indicate such. *
Needs may include the number of rooms, how many nights, hall- or suite-style, etc.

If your event requires audio-visual support, please describe your needs in detail. If no needs are required, please indicate such. *
Please include any potential equipment needed.

Event Details

Please provided a detailed overview of the event, including any goals or the occasion for your event. *
Please include an outlined flow of the day and any other information that may be relevant to the success of your event.

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External Event Request Form

Contact Information

Event Dates & Times

Event Spaces, Housing, Catering and Dining

Event Details