Food and Beverage Guide

University of Richmond Dining Services is responsible for upholding food quality and safety standards by limiting the risk associated with these services to the campus community and its guests. Its managers and key staff are certified in food sanitation, CPR, and trained in University policies and procedures.

When planning an event, you must first submit an event and space request through the Centralized Reservation System to schedule all events, secure a location, and identify your food and beverage needs. University Dining Services has exclusive rights to conduct catering in our licensed facilities.

Expand All

  • University Catering Services

    University Catering Services offers a variety of options for your event catering needs. Visit University Catering Services for menus and services.

    Please note that University Catering Services requires a minimum order of $150 for food and beverage orders. Please see their Food & Beverage Catering Minimums Policy for more information.

     

  • Approved Vendors

    The Campus Business Services (CBS) Purchasing office maintains the list of Approved Food and Event Vendors that can be used for campus events. This list is updated monthly, and vendors that are not on this list can be added by providing updated documents or going through the new vendor process.

    If you are interested in a vendor not on the current approved list, please direct the vendor to the Campus Business Services purchasing office for an application and requirements. The vendor must comply with all University requirements and must submit requested information with their application at least 10 days prior to scheduled event.

  • Food Waivers

    If University Catering is unable to accommodate a request, you must complete a Food Waiver Request form to:

    • purchase pick-up or carryout products from a public restaurant or grocery store. 
    • secure the services of an vendor that is not an Approved Vendor.*
    • secure the services of an Approved Vendor.*

    *The name of the approved vendor must be provided to the Events Office and added to the confirmation notice for the event.

    The following options do not require a Food Waiver:

    • A potluck (each person brings a food item to share). Limited to groups of 35 or less. No admission fee can be charged.
    • Brown Bag (each group member brings their own food for personal consumption). 
    • Entertain guests at a public restaurant.

    NOTE: Food brought in from home for general public distribution or sale is absolutely prohibited.

    For questions or electronic submissions, please contact CBSpurchasing@richmond.edu. 

  • Events with Alcohol

    All members of the University community and third-party users of University facilities are responsible for knowing and acting in accordance with applicable laws and University policies concerning alcohol when hosting an event on campus. 

    Approved Locations

    All space reservation requests involving alcohol will be reviewed to ensure that the facility, as well as type of food and beverage being served, is appropriate and in accordance with applicable laws.

    All outdoor locations must be clearly defined by an existing or temporarily installed barrier, including signage.

    Please consult with Events, Conferences & Support Services about approved locations for events with alcohol when submitting your space reservation request.

    Policy for Events with Alcohol on Campus
    The purpose of this policy is to inform the University community and third-party users of University facilities of the procedures and regulations they must comply with when hosting an event with alcohol at the University.