Insurance Requirements

Licensee shall indemnify and hold harmless the University and its Trustees, Officers, and Employees from any claim, injury, damage, expense, or loss, including defense costs and attorney's fees, arising out of the performance of this contract or as a consequence of the existence of this contract, except for injury or damage caused by the sole negligence of the University. Each party agrees promptly to notify the other of any claim or action brought in connection with this contract, and thereupon the University may, at its election, require the Licensee to promptly take over and defend any such claim or action, or may defend such claim or action with counsel of its choice at the expense of the Organization.

Licensee shall maintain, at its expense, the following coverage:

Comprehensive General Liability

(Including, but not limited to Broad Form PD, Contractual Liability, Contingent Liability, Personal Injury Liability including, but not limited to, libel, slander, defamation of character, violation of right of privacy, false arrest, detention, imprisonment, or malicious prosecution): minimum of $2,000,000 per occurrence, $3,000,000 Aggregate.

Auto Liability

(Including owned, non-owned, and hired vehicles): minimum of $1,000,000 combined single limit per accident.

And for programs bringing anyone under the age of 18, the Sexual Abuse, Sexual Molestation, Physical or Mental Abuse coverage applies.

Sexual Abuse, Sexual Molestation, Physical or Mental Abuse coverage

Minimum limit of $1,000,000 per wrongful act and $1,000,000 Aggregate. This coverage can be provided either by endorsement to the Commercial General Liability Policy or under a separate policy and must be specifically referenced on the Certificate of Insurance noted below.

This insurance shall be written by a company or companies with an AM Best rating of A - or better and licensed to do business in the State of Virginia. The University shall be named as an additional insured on such policy or policies and each policy shall provide for notification of the University thirty (30) days before termination or amendment.

Licensee shall furnish to the University twenty-one (21) days prior to the beginning of the Conference a Certificate of Insurance evidencing the required coverage. In the event a policy or certificate is not provided as specified herein, the Licensee hereby authorizes the University to arrange such insurance and charge the Licensee for the cost thereof, provided that prior to arranging such insurance, the University may require the Licensee to deposit with the University a sum of money equal to the estimated cost of such insurance. The obligation to obtain and the responsibility for arranging for such insurance shall remain at all times with the Licensee. Licensee acknowledges and agrees that the University may terminate this Agreement if evidence is not provided to the University at least seven (7) days prior to the commencement of the Conference.

Damage of University Property

Licensee shall be liable to University for any damage to the Premises or other University property which may be caused in whole or in part by Licensee's acts or omissions or the acts or omissions of its agents, employees, invitees, including Conference Participants, and guests. In the event of any such damage, repairs shall be made by University and Licensee shall promptly reimburse University for the repair expenses.

Personal Injury, Damage, or Loss to Licensee or Conference Participant Property

University shall not be liable for any damage or injury to the Licensee, its employees, agents, invitees, including Conference Participants, or guest, nor for the loss of or damage to any property of Licensee or others from any cause including, but not limited to, theft, fire, explosion, steam, gas, electricity, water damage, unless said loss or damage is caused directly and solely by the gross negligence of the University.


Licensee shall indemnify and hold harmless the University, its' Trustees, Officers, and Employees from any and all damages, claims, actions, liability, and expenses (including costs of judgements, settlements, court costs, and attorney's fees), regardless of the outcome of such claims or actions arising out of or relating in any way to this Agreement or the use by the Licensee, its staff, agents, or any conference Participant on the Premises during the conference, other than damages arising from willful misconduct or gross negligence of the University or its employees.

Each party agrees to promptly notify the other party of any claim or action arising out of or relating to this Agreement or the use of the Premises by Licensee, its employees, agents or any Conference Participant. The University shall have the option to require Licensee to take over and defend such claim with counsel reasonably acceptable to the University or to defend such claim with its own counsel at the expense of the Licensee.